2018 Annual General Meeting (AGM) and Members’ Day

NOTICE IS HEREBY GIVEN that the 11th Annual General Meeting (AGM) of the Bumblebee Conservation Trust will be held on Saturday 20th October 2018 at Cardiff City Hall. As in previous years, we will be holding the AGM followed by a Members’ Day and would be delighted if you could join us!

Theme

Our theme for the Members’ day this year is ‘Bumblebee Landscapes’ and the speakers will include Andrew Salisbury of the Royal Horticultural Society and Liam Olds of Colliery Spoils, as well as updates from our projects. Steven Falk will be returning to sell copies of his book and his amazing artwork.

There will be an opportunity to buy our brilliant new book. We will also be holding a raffle on the day, with some fantastic prizes!

Booking & Programme

The booking link will be available on this page when booking opens on Monday 23rd July at 9am.

Booking for this event is essential and to help us cover our costs, the price to attend will be £17.00 for members and £20.00 for non-members/guests.  The ticket price includes a buffet lunch and refreshments throughout the day.  You can book up to two members at a time, or one member and one guest.

Please note the programme is still being finalised, but you can view the draft programme below.

09:30 – 10:00 Registration and Refreshments
10:00 – 10:15 Welcome & Opening Address (including highlights of 2017-18)

Professor Pete Hollingsworth, Chair, & Gill Perkins, Chief Executive Officer

 

10:15 – 10:30

 12th Annual General Meeting

Agenda

  1. Apologies for Absence
  2. Approval of the minutes of 11th Annual General Meeting held on 21 October 2017
  3. Approval of Bumblebee Conservation Trust’s 11th Trustees Annual Report and Accounts for year ended 31 March 2018
  4. Appointment of Auditor for 2018-19
  5. Elections to Board
    5.1.  Retiring Trustees
    5.2. New Trustees
  6. Any Other Business
  Overview of the Trust’s projects:
10:30 – 10:45 Pasture for Pollinators – How Calon Wen organic dairy farms are helping bumblebees

Sinead Lynch, Senior Conservation Officer (Wales)

10:45 – 11:00 BeeWalk: Monitoring the plight of the bumblebees

Dr Richard Comont, Science Manager

11:00 – 11:15 West Country Buzz

Dr Cathy Horsley, Conservation Officer (West Country Buzz)

11:15 – 11:30 Back from the Brink Shrill carder bee recovery project

Daisy Headley, Conservation Officer (Back from the Brink)

11:30 – 11:45 Sub-T & Fifth Continent

Dr Nikki Gammans, Short Haired Bumblebee Project Manager

11:45 – 12:00 Saving Scotland’s Bumblebees

Katy Malone, Conservation Officer (Scotland)

12:00 – 13:00

 

Lunch

Please submit your questions for the panel session during the lunch break

13:00 – 13:30 Spoil for choice: the incredible bee fauna of colliery spoil tips 

Liam Olds, Colliery Spoils

13:30 – 13:45 Title TBC

Atlantic Independent College with Gill Perkins

13:45 – 14:15 Planting for Pollinators in the Garden

Andrew Salisbury, Royal Horticultural Society

14:15 – 14:30 Certificate Presentations – to the Volunteers of the Year
14:30 – 15:00 Coffee Break

Please submit your questions for the panel session during the coffee break

15:00 – 15:45 Question Time

Chair: Les Moore

Panel: Gill Perkins, Dr Richard Comont, Liam Olds, Andrew Salisbury

15:45 – 16:00 Raffle Draw

Win from a fabulous selection of prizes that have been kindly donated!

16:00 – 16:10 Summary and Conclusion

Gill Perkins, Chief Executive Officer


AGM Voting

Voting will be conducted in advance of the AGM

VOTING REGULATIONS

  • The voting regulations are laid out in full in the Memorandum and Articles of Association.
  • Only fully paid-up members of the Trust are entitled to vote on the resolutions that will be passed at the AGM (Article 16).
  • Any organisation that is a member of the Charity may nominate a person to act as their representative at the meeting and will be entitled to one vote (Article 18).
  • Please email admin@bumblebeeconservation.org for more details or call 01786 594 133.

CASTING YOUR VOTE

Voting will be conducted in advance of the AGM in order for all votes to be verified as correct. This is known as a proxy vote, which means you do not have to attend the AGM to vote.  There will be no votes cast on the day of the AGM – the proxy form will direct the Chair how to vote on your behalf against each resolution.

Voting will be open from 12:00 Monday 10th September 2018 until 17:00 Wednesday 10th October 2018.
Between these dates you can cast your vote by completing an ONLINE FORM (link only available here once voting opens) or request a postal vote by sending a stamped self-addressed envelope to:

AGM Voting
Bumblebee Conservation Trust
Beta Centre
Stirling University Innovation Park
Stirling FK9 4NF

If you receive Buzzword, there will be a voting form contained within also.

You can only vote once.  If you submit more than one voting form, only your first vote will be counted.
The results of the proxy votes will be declared during the AGM and recorded in the minutes, and will include the total number of votes cast for or against the resolutions as well as the number of abstaining votes.  The results will also indicate whether a resolution has been carried or not.

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