2018 Annual General Meeting (AGM) and Members’ Day
NOTICE IS HEREBY GIVEN that the 12th Annual General Meeting (AGM) of the Bumblebee Conservation Trust will be held on Saturday 20th October 2018 at Cardiff City Hall. As in previous years, we will be holding the AGM followed by a Members’ Day and would be delighted if you could join us!
If you are not yet a member of the Trust but would like to attend the AGM, please click here to see our range of membership options.
Theme
Our theme for the Members’ day this year is ‘Bumblebee Landscapes’ and the speakers will include Andrew Salisbury of the Royal Horticultural Society and Liam Olds of Colliery Spoils, as well as updates from our projects. Steven Falk will be returning to sell copies of his book and his amazing artwork.
There will be an opportunity to buy our brilliant new book. We will also be holding a raffle on the day, with some fantastic prizes!
Booking & Programme
Booking for this event is essential and is now open.
You must be a BBCT member to attend this event, but you can bring a guest with you by registering them via the link above.
To to help us cover our costs, the price to attend will be £17.00 for members and £20.00 for non-members/guests. The ticket price includes a buffet lunch and refreshments throughout the day. You can book up to two members at a time, or one member and one guest.
To book your place, click here: https://bbctagm.eventbrite.co.uk/
You can view the programme below or click this link to download a PDF: Programme 12th AGM and Members Day 20 Oct 2018.
| 9:30 – 10:00 | Registration and Refreshments |
| 10:00 – 10:15 | Welcome & Opening Address (including highlights of 2017-18)
Professor Pete Hollingsworth, Chair & Gill Perkins, Chief Executive Officer |
| 10:15 – 10:30 | 12th Annual General Meeting
Agenda 1. Apologies for Absence 2. Approval of the minutes of 11th Annual General Meeting held on 21 October 2017 3. Approval of Bumblebee Conservation Trust’s 11th Trustees Annual Report and Accounts for year ended 31 March 2018 4. Appointment of Auditor for 2018-19 5. Elections to Board 5.1. Retiring Trustees 5.2. New Trustees 6. Any Other Business |
| 10:30 – 10:50 | Overview of BBCT’s Science & Conservation Work
Dr Richard Comont, Science Manager, & Sam Page, Conservation Manager |
| 10:50 – 11:00 | Pasture for Pollinators
Sinead Lynch, Senior Conservation Officer (Wales) |
| 11:00 – 11:10 | BeeWalk: Monitoring the plight of the bumblebees
Dr Richard Comont, Science Manager |
| 11:10 – 11:20 | West Country Buzz
Dr Cathy Horsley, Conservation Officer (West Country Buzz) |
| 11:20 – 11:30 | Back from the Brink: Shrill Carder Recovery Project
Daisy Headley, Conservation Officer (Back from the Brink) |
| 11:30 – 11:40 | Short Haired Bumblebee Reintroduction Project
Dr Nikki Gammans, Short-haired Bumblebee Project Manager |
| 11:40 – 11:50 | Saving Scotland’s Bumblebees
Katy Malone, Conservation Officer (Scotland) |
| 11:50 – 12:00 | Questions from the Audience about BBCT Projects |
| 12:00 – 12:15 | Atlantic Independent College
Atlantic Independent College with Gill Perkins, Chief Executive Officer |
| 12:15 – 13:15
|
Lunch
Please submit your questions for the panel session during the lunch break |
| 13:15 – 13:45 | Spoil for choice: the incredible bee fauna of colliery spoil tips
Liam Olds, Colliery Spoils |
| 13:45 – 14:15 | Planting for Pollinators in the Garden
Andrew Salisbury, Royal Horticultural Society |
| 14:15 – 14:30 | Certificate Presentations – to the Volunteers of the Year |
| 14:30 – 15:00 | Coffee Break
Please submit your questions for the panel session during the coffee break |
| 15:00 – 15:45 | Question Time
Chair: Les Moore Panel: Gill Perkins, Dr Richard Comont, Liam Olds, Andrew Salisbury |
| 15:45 – 16:00 | Raffle Draw
Please see overleaf for prizes and details of our kind donators/sponsors |
| 16:00 – 16:10 | Summary and Conclusion
Gill Perkins, Chief Executive Officer |
AGM Voting
Voting will be conducted in advance of the AGM
VOTING REGULATIONS
- The voting regulations are laid out in full in the Memorandum and Articles of Association.
- Only fully paid-up members of the Trust are entitled to vote on the resolutions that will be passed at the AGM (Article 16).
- Any organisation that is a member of the Charity may nominate a person to act as their representative at the meeting and will be entitled to one vote (Article 18).
- Please email admin@bumblebeeconservation.org for more details or call 01786 594 133.
CASTING YOUR VOTE
Voting will be conducted in advance of the AGM in order for all votes to be verified as correct. This is known as a proxy vote, which means you do not have to attend the AGM to vote. There will be no votes cast on the day of the AGM – the proxy form will direct the Chair how to vote on your behalf against each resolution.
Voting will be open from 12:00 Monday 10th September 2018 until 17:00 Wednesday 10th October 2018.
Between these dates you can cast your vote by completing the ONLINE FORM or request a postal vote by sending a stamped self-addressed envelope to:
AGM Voting
Bumblebee Conservation Trust
Beta Centre
Stirling University Innovation Park
Stirling FK9 4NF
If you receive Buzzword, there will be a voting form contained within also.
You can only vote once. If you submit more than one voting form, only your first vote will be counted.
The results of the proxy votes will be declared during the AGM and recorded in the minutes, and will include the total number of votes cast for or against the resolutions as well as the number of abstaining votes. The results will also indicate whether a resolution has been carried or not.
